Management of Personnel Files

Information Memo

Published: August 25, 2023

Management of Personnel Files
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This content conveys general information. Do not use it as a substitute for legal advice. Any attorney general opinions cited are available from the League’s Research staff.

Various state and federal laws require employers to keep certain information, or data, about employees. Find out what records should be in a personnel file, and which should be in other special types of files such as a medical, benefit, payroll or financial files. Treatment of complaints. Learn which employment data is public and which is private or protected. How rules may differ for applicants, employees and former employees.