Personnel Policies Self Audit Checklist, LMC Model FormPublished Dec 3, 2013
Lists items to consider in creating and revising your personnel policies to make sure you have considered a full range of topics. Sets out general guidelines, purpose statements, definitions, Equal Opportunity and Affirmative Action goals, recruitment and selection practices, compensation issues, approaches to holidays and leave, performance evaluation, discipline and more.
Special Voluntary Unpaid Leave, LMC Model PolicyPublished Oct 13, 2017
A cost-saving measure for a city facing budget cuts or reorganization, this policy encourages employees to voluntarily take a week or more of unpaid leave. Designed for times of significant budgetary difficulty, not a permanent policy. Alternately, the policy may be modified to simply reduce work hours.
DOT Drug and Alcohol Testing for Commercial Drivers, LMC Model PolicyPublished May 23, 2018
A policy to meet federal requirements for employees with commercial driver licenses. Sets out the purpose and objectives of the policy, who is subject to testing and the types of tests including pre-employment, post-accident, random, reasonable suspicion, follow-up, and return to duty. Describes prohibited conduct, collection and testing procedures, and review and notification of test results. Sets out consequences for violation.
Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act, LMC Model PolicyPublished Oct 18, 2018
A policy for drug and alcohol testing under state law which also meets the requirements of federal law under the Drug-Free Workplace Act. Sets out the purpose and objectives of the policy, who is subject to testing and under which circumstances, prohibits activities involving controlled substances and alcohol. Provides for review and notification of test results and consequences for employees engaging in prohibited conduct.
Social Media and Digital Images, LMC Model PolicyPublished May 16, 2018
Addresses specific issues in social media use by fire departments and emergency medical services personnel, such as ownership, use and dissemination of work-related images. Sets standards for conduct to maintain professionalism and public confidence. The policy should be a supplement to the city’s overall social media policy.
Prohibiting Firearms at Work, LMC Model PolicyPublished Oct 22, 2018
Establishes a policy prohibiting all employees, except sworn employees of the police department, from carrying or possessing firearms while acting in the course and scope of their employment for the city. Provides certain exceptions.
Alcohol and Drug Use – Firefighter Response, LMC Model PolicyPublished Dec 15, 2017
Gives clear guidance on what is and is not permitted for firefighters who respond to calls after they have consumed alcohol or drugs. Suitable for small departments to help ensure the safety of firefighters and the public where a zero-tolerance policy may not be feasible.
Donation Of Surplus City Equipment, LMC Model PolicyPublished Aug 20, 2018
Establishes ability of the city to donate surplus equipment to a nonprofit organization under state law. Defines important terms. Provides procedural steps and safeguards such as a disclaimer of warranties and a form to be completed by the nonprofit organization to verify compliance with terms of the policy.
Family and Medical Leave, LMC Model PolicyPublished Jun 13, 2018
Sets out guidelines for unpaid, job-protected leave to eligible employees for reasons relating to family and medical care as required of many employers under federal law. Covers eligibility, length and amount of leave, documentation requirements, benefits while on leave and more. Contains optional provisions and pointers for making your policy choices.
Hiring, LMC Model PolicyPublished Jun 9, 2016
Outlines employee recruitment and selection process for a Plan B, Manager form of government city. Includes examinations used, pre-employment medical exams and Equal Employment Opportunity statements.
Employment Exit Questionnaire, LMC Model FormPublished Oct 13, 2017
Find out about an employee’s experience with the city, whether the employee resigns or is terminated. You will understand why employees are leaving with a focus on what is most important to the business needs of the city such as effectiveness of supervision, city policies, promotion opportunities, and pay and benefits.
Trail Inspection, LMC Model PolicyPublished Aug 25, 2017
Adopts standards for trail inspection for physical conditions that may be hazardous to trail users, while observing city’s budgetary constraints. Sets frequency of inspection, establishes hierarchy of use, tree trimming and mowing standards and debris removal. Use together with a Trail Inspection Sheet to document city’s reasonable care in maintaining its trails.
Trail Inspection Sheet, LMC Model FormPublished Aug 25, 2017
Worksheet for logging inspections of city trails. Detailed records of inspections document the city’s reasonable care in maintaining their trails to keep trail users safe. For use with city’s Trail Inspection Policies, which will set inspection intervals and maintenance guidelines.
Pothole Repair, LMC Model PolicyPublished Jun 4, 2018
Explains the role of pothole repair as a part of a city’s street maintenance program. Explains city criteria for pothole repair, establishes a priority for repair actions, describes responses for cold and hot weather, the role of weather conditions in the city’s response, the use of warning signs or devices and more.
Sidewalk Inspection, LMC model policyPublished Jun 4, 2018
Sets parameters for inspection, replacement and repair of city sidewalks. Establishes inspection procedures, describes considerations in a replacement and repair schedule.
Street Sweeping, LMC Model PolicyPublished Jun 4, 2018
Sets out the reasons the city assumes the responsibility for sweeping their streets. Lists seasonal and other reasons when street sweeping will occur, how they will be swept, work schedules, how weather conditions may affect operations, safety provisions and more.
Elected Official Out-Of-State Travel, LMC Model PolicyPublished Aug 12, 2016
Controls out of state travel by elected officials covering the minimum requirements of state law, Minn. Stat. 471.661, to provide when travel outside the state is appropriate, to set expense limits and to establish procedures for travel approval. Offers additional provisions a city may wish to include.
Sexual Harassment Prevention, LMC Model PolicyPublished Dec 6, 2017
Applies to city employees, volunteers, firefighters, members of boards and commissions and city council members. Expresses city’s strong disapproval of unlawful sexual harassment and advises against this behavior. Informs employees of their rights and obligations. Defines terms, sets expectations for behavior. Prohibits retaliation.
Zero Tolerance Firefighter Response, LMC Model PolicyPublished Dec 15, 2017
Sets fire department standard of no use of drug or alcohol before or while members participate in department activities including response to calls, training sessions, or events where the firefighter represents the city.
Social Media, LMC Model PolicyPublished May 16, 2018
Defines social media and provides rules for city employees use of the city’s social media accounts. Establishes data ownership. Discusses interplay of city social media with employee personal use of social media.
Computer Use, LMC Model PolicyPublished May 16, 2018
Comprehensive guidance for employee use of city-provided technology resources like city-managed email, social media and Internet access. Addresses hardware, software, user security requirements, data retention and more.
Critical Incident Response, LMC Model PolicyPublished Mar 6, 2018
Sets framework for responding to critical incidents, such as shootings or use of force, by law enforcement officers. Identifies tasks and priorities but does not replace regular department practices.
Health Plan Contribution Incentive, LMC Model ResolutionPublished Oct 13, 2017
A cost-saving measure for a city facing budget cuts or reorganization, this resolution allows a group of employees you define to choose early retirement with city contribution to a post-employment health plan account for a stated length of time as an incentive. Designed for times of significant budgetary difficulty, not a permanent policy.
Paid Health Insurance Incentive, LMC Model ResolutionPublished Oct 13, 2017
A cost-saving measure for a city facing budget cuts or reorganization, this resolution allows a group of employees you define to choose early retirement with city-paid health insurance for a length of time as an incentive. Designed for times of significant budgetary difficulty, not a permanent policy.
Planning Commission Structure and Procedure, LMC Model PolicyPublished Aug 3, 2018
Provides a set of operating procedures for a city planning commission. Establishes a code of ethics and conduct. Provides for meeting schedule and order of business, including the agenda and deadlines. Sets out rules for a quorum, powers in voting and recommendations. Details rules of procedure, procedures for public hearings, selection and duties of commission officers.
Snowplowing, LMC Model PolicyPublished Jun 4, 2018
Describes city’s interest in reasonable ice and snow control on its streets. Sets conditions for the start of snow or ice control operations. Provides how snow will be plowed, including priorities and schedule of streets, work schedule for plow operators, effect of weather conditions, use of chemicals such as salt, or sand, and response for damage to mailboxes.
Respectful Workplace, LMC Model PolicyPublished Dec 6, 2017
Provides general guidelines about conduct that is and is not appropriate in the city workplace and other city-sponsored social events. Identifies types of disrespectful behavior, how to respond to abusive customer behavior. And includes sexual harassment prevention provisions. Sets out employee response options, duties of supervisors to respond to allegations, and special reporting requirements. Addresses confidentiality and retaliation.
Body Worn Cameras, LMC Model PolicyPublished Dec 15, 2017
Governs police use of body-worn cameras and administration of the data that results. Sets out guidelines for recording and addresses discretionary recording. Includes provisions required by state law and optional approaches where permitted. Covers downloading and labeling data, security safeguards, agency use and retention of data.