Ratifying an Emergency Contract, LMC Model ResolutionPublished Nov 19, 2018
Documents city council approval of a contract with an interested officer when competitive bidding is not required. Used for a contract made in an emergency when the contract cannot be authorized in advance. Describes emergency conditions, states price is as at least as low as could be found elsewhere, and authorizes payment.
Making a Local or Special Emergency Contract, LMC Model ResolutionPublished Nov 28, 2018
Authorizes a city to make a contract during a local emergency as provided in Minnesota Statutes chapter 12 on emergency management, with alternate language for contracting in a special emergency under township authority in Minnesota Statutes 365.37 and 415.01.
City and Town Fire Service, LMC Model ContractPublished Dec 15, 2017
Agreement that can include variety fire-related services, customized depending on the needs of the city and town. Addresses issues that may otherwise be overlooked in language that tries to protect the interests of both parties, including payments, charges, term, insurance and indemnification, and termination rights.
Equipment Loan Agreement Between Two Cities, LMC Model ContractPublished May 2, 2017
Sets out the parties’’ respective responsibilities for maintenance, care and control of equipment and creates mutual indemnification provisions. Addresses fees, term of the agreement, property, liability and workers’ compensation insurance.
Contracting with a City Official, LMC Model ResolutionPublished Nov 19, 2018
Approval by the city council of a contract with an interested officer when competitive bidding is not required. Sets essential facts required by state law such as the nature of the officer’s interest and the item or service to be provided, and stating that the contract price is at least as low as could be found elsewhere.
Purchase and Sharing Equipment Agreement Between Two Cities, LMC Model ContractPublished May 2, 2017
Using a street sweeper as an example of a type of equipment that may be purchased and shared between two cities this agreement sets out costs, responsibilities for repairs and maintenance, storage and transportation, insurance and indemnification requirements, how disputes may be resolved, including withdrawal from the agreement, and more.
Mutual Aid Agreement, LMC Model ContractPublished Jul 26, 2017
Defines terms and sets out procedure for requesting assistance. Covers workers’ compensation issues, possible damage to equipment, and other liability concerns. May be customized for public works, fire, police, utility or other types of assistance.
Affidavit of Official Interest in Claim, LMC Model FormPublished Nov 19, 2018
A formal statement made by a city officer required when the city contracts with the officer and competitive bidding is not required. Makes the declarations required by state law, such as affirming the contract price was as low, or lower than other sources. This sworn statement must be filed with the city clerk before the claim is paid.
Small Wireless Facility Collocation Agreement, LMC Model ContractPublished Nov 29, 2017
Assists cities in complying with state law on small wireless facilities and the support structures on which the facilities are attached. If the city elects to set forth terms and conditions of collocation it must have a “substantially complete” collocation agreement for wireless service providers. Reflects limitations imposed on the city including the maximum fee that can be charged to small wireless providers.
Community Center Rental Agreement, LMC Model ContractPublished Aug 25, 2017
An agreement to rent the city’s community center. Should be executed after a person or organization applies and is approved for rental. Sets out details of time, rental charges, security deposits, insurance requirements and other important terms for clarity of city and renter responsibilities.
Special Events Checklist, LMC Model FormPublished Aug 25, 2017
Helps cities gather key information on special events critical to identifying potential hazards and developing effective controls. For example, helps you consider the types of permit or contract provisions needed, identifies any special hazards to address; helps you plan sanitation needs, disabled access, vehicle issues, emergency planning, and more. Should be used together with the Special Events Information Sheet.