The Minnesota Occupational Safety and Health Administration (MNOSHA) has adopted the federal rule requiring that all high-hazard Minnesota industries annually report work-related injury and illness data in electronic format to federal OSHA. The following are answers to common questions about this rule.
It took effect on July 1, 2018.
All high-hazard Minnesota industries with 20 or more employees are now required to electronically submit work-related injury and illness data to federal OSHA.
When counting employees, take into account all who are compensated, including seasonal, part-time, and temporary employees, and volunteers.
You are not required to maintain or submit any OSHA forms documenting work-related injuries and illnesses. You are, however, required to report fatalities, hospitalizations, and incidents involving amputation or loss of an eye.
You are required to keep work-related injury and illness records and post OSHA Form 300A, but you do not need to submit this information to OSHA.
You are required annually to submit OSHA Form 300A electronically. This is the same form that’s posted in your city and/or utility offices from Feb. 1 through April 30.
Except for 2017, you are required annually to submit OSHA forms 300, 300A, and 301 electronically. For the 2017 reporting period, you only need to submit 300A summary data.
First, check who in your organization is responsible for OSHA oversight and/or injury records. That person will likely be the one to create an account and submit injury and illness data annually.
Ensure you have a copy of the most recent year’s completed 300A Form(s) in front of you (and 300 and 301 Forms if you have 250 or more employees).
Go to federal OSHA’s Injury Tracking Application (ITA) to create an account, an establishment, and enter data. A few pointers:
For 2018 the reporting date is July 1, but in 2019 and beyond, the date is March 2 of the year after the calendar year covered by the form(s).
Contact your League of Minnesota Cities Insurance Trust loss control consultant. If you’re unsure who that is, contact Loss Control Field Services Manager Joel Muller at (651) 215-4079 or firstname.lastname@example.org.