Annual Conference Exhibitor FAQs

At this year’s Annual Conference (June 26-28 in Duluth), we’re inviting city leaders to join us at the lake for three days of learning and networking at MnCities @ the Lake. The exhibit hall will be open from 4:30-7:30 p.m. on Wednesday, June 26. Program details are available on the the Annual Conference webpage.

SET-UP AND BOOTH QUESTIONS

Where is my booth? What is my booth number? Is there an online map?
Go to www.lmc.org/veh and click on the name of your registered company, which will show you your booth number. OR if you know your booth number, you can click on that number on the map to verify your company information.

What time can exhibitors set up? When is the exhibit hall open to conference attendees?
Exhibit hall activities on Wednesday, June 26 include:

  • Set-up: Wednesday 1-4 p.m.
  • Hall open to conference attendees: Wednesday 4:30-7:30 p.m.
  • Teardown: Thursday by 10 a.m.

We encourage exhibitors to participate in pre-conference sessions and events happening on Wednesday and also to join city officials during the Thursday morning general session. For more information about the conference program, please visit the Annual Conference webpage.

What does it cost for "ticketed events?"
Your exhibitor badge gets you into all events except those listed below. You may attend these events for an extra charge. Please visit the registration desk in the lobby to purchase a seat at the following:

  • Luncheon & LMC Annual Meeting – Thursday, June 27, 12 p.m., $35 (availability limited; ask at lobby registration desk)
  • Minnesota Cities Awards Show & Dinner – Thursday, June 27, 5 p.m., $35
  • Hot Breakfast – Friday, June 28, 8:30 a.m., $20

Where do I get my registration packet?
At your booth! You’ll find your packet there after 12 p.m. on Wednesday, June 26. Before that, you may pick up packets at the exhibitor registration desk.

What if I need to add/change exhibitor name badges?
Please email exhibit@lmc.org by June 5 with any changes to exhibitor name badges. Badges can be changed or added on site and invoiced after the conference, if needed.

What are the rules?
All rules governing the conference are on page 4 of the exhibitor brochure (pdf). By signing your exhibitor application, you agree to abide by all of these rules.

What about giveaways and raffles?
Minnesota Gift Law dictates there can be no giveaways or raffles valued at more than $5. This and other important rules for exhibitors can be found in the exhibitor brochure.

What supplies come with the booth?
Booths are 10-feet wide by 8-feet deep. Each booth includes one skirted table, one chair, and a printed sign with exhibitor name and booth number.

What if I need other furniture, carpet, decorations, or shipping services?
All of these requests are handled through the Duluth Entertainment Convention Center (DECC).

What if I need electricity at my booth?
Electricity is handled through the convention center. Please visit their site for electrical connections well in advance of the event. An electrical connection cannot be guaranteed to exhibitors who do not sign up with the convention center ahead of time.

What if I need an internet connection?
Internet is available for purchase onsite at the DECC. Customers may access the internet by joining the DECC network .

MISCELLANEOUS QUESTIONS

When do we see a list of attendees?
A list of pre-registered attendees will be sent via listserv in early June. A final list of attendees will be sent via listserv shortly after the conference.

Where can I get a hotel?
Exhibitor lodging is available at these hotels in Duluth.

What is the Twitter hashtag for the conference?
Use the hashtag #MnCities to tweet about your participation in the conference and to promote your booth to the many attendees who use Twitter.