Agenda—2019 Clerks' Orientation Conference

Wednesday, June 26

8-8:25 a.m.
Registration and Continental Breakfast

8:25-8:30 a.m.
LMC Welcome

8:30-9:30 a.m.
Communication Across Generations
Communication is an essential, and often complicated, part of working for a city. Colleagues, residents, and partnering agencies all want, and need, swift and effective messaging. When you throw in the fact that your audience could span over five generations, it is no wonder being effective takes thought and planning. Hear experienced panelists representing different generational groups discuss some of the tips, truths, and myths about intergenerational communication.

9:30-10:45 a.m.
To Share or Not to Share: Data Practices Issues for City Clerks
Data practices law is complex, and applying the law can be tricky! Join us to learn how to respond appropriately to requests for data, explore some of the data management issues raised by technology—including mobile devices, and find out who you can consult with for either informal advice or an advisory opinion on data practices matters.

10:45-11 a.m.

11 a.m.-12:15 p.m.
Financial Fundamentals for City Clerks
Explore the basics of municipal financial management, including budgeting and planning, ongoing fiscal activities, and financial statements and reporting. You’ll also learn about required communications with state agencies and strategies for keeping the city council and citizens informed.

12:15-1 p.m.

1-2 p.m.
League of Minnesota Cities Insurance Trust 101
Learn more about the League of Minnesota Insurance Trust (LMCIT), including various coverage options, loss control services available to member cities, and claim-handling procedures.

2-3 p.m.
The 2020 Census: What Cities Need to Know
The 2020 Census is quickly approaching—have you organized your Complete Count Committee yet? Gain some top tips for making your count run smoothly. You’ll identify commitments and timelines, as well as access planning tools and resources to get your city on the right path to achieve a successful and accurate count.

3-3:15 p.m.

3:15-4:30 p.m.
Annual Conference: Opening Ceremony & Keynote Speaker Kim Lear
Gather @ the Lake and begin the conference by exploring key trends that are reshaping the way we work and how we live. Find out more about this keynote speaker.

4:30-7:30 p.m.
Annual Conference: Kick-Off in the Exhibit Hall
Celebrate the start of the conference Wednesday night with friends, old and new, in the exhibit hall! This year's event will feature fun games and activities to help you get to know fellow city officials, discover partners and resources, and get into that @ the lake spirit!

Thursday, June 27

8-8:45 a.m.
Annual Conference: Continental Breakfast

8:45-9:45 a.m.
Annual Conference: Morning Keynote Speaker Dave Meslin
How can you empower your community through bottom-up collaboration? On Thursday morning, Dave Meslin will take you through this tricky topic. Find out more about this keynote speaker.

9:45-11 a.m.
HR Issues for City Clerks
In most cities, the job of city clerk involves at least some overlap with human resources issues and there’s so much to know! Never fear, the League’s HR team is here to help. This session will walk you through the HR issues most likely to come up in your world, including leaves of absence, personnel policies, how to compute overtime, and some basics of discipline and performance. We’ll also spend time making sure you know what kind of help you can get from the League.


9:45-10:45 a.m.
Annual Conference Educational Session: Community Engagement with Keynote Speaker Dave Meslin
Join speaker Dave Meslin following his keynote presentation for this in-depth look at community engagement. You’ll dive deeper into the specifics about how to dismantle barriers to engagement as you explore best practices and share success stories.

11 a.m.-12 p.m.
What Clerks Can and Cannot Do: Legal Compliance for Cities
The Office of the State Auditor (OSA) oversees more than $20 billion spent annually by local governments in Minnesota. Find out about cash transactions, debt, claims and disbursements, public bidding, conflicts of interest, and other legal compliance issues that can trip up cities. Then, delve into OSA’s audit guide and checklists and learn how you can use these resources to make sure your city is in legal compliance with state laws.

12-1 p.m.
Lunch and Sponsor Welcome from Ehlers

1-2 p.m.
How to Prevent and Detect Fraud: Implementing Internal Controls
You’ve seen news headlines about local government employees misusing or stealing public funds, but that would never happen in your city, right? Understand the various types of fraud, how to spot them, and what steps you can take to prevent fraud from happening in your city.

2-3:15 p.m.
Juggling Many Hats: The Multiple Roles of City Clerks
Learn from a panel of experienced clerks about the expectations and duties that come with being a city clerk, including running elections, managing records, and working with the public and elected officials. Then, spend time sharing your challenges and getting tips on how to be successful in this critical city role.

3:15 p.m.

3:30-4:30 p.m.
The Open Meeting Law
Which meetings must be open? When can you close a meeting? What requirements apply? Cover the nuts and bolts of the Open Meeting law, including who must comply and the requirements for noticing a meeting, during this presentation. You’ll also learn about the seven exceptions to the Open Meeting Law and get answers to common questions about electronic communications, meeting management, serial meetings, social gatherings, and more as part of this mock city council meeting-style session.

4:30-5 p.m.
Awards Reception

5-6:45 p.m.
Annual Conference: League of Minnesota Cities Awards Show and Dinner
Cheer on Minnesota cities during the Minnesota cities wards show! Join city colleagues for an entertaining, family-style dinner and give cities the recognition they deserve as you applaud award-winning projects, city leadership, and communities advancing in the GreenStep Cities program.

Friday, June 28

8-8:30 a.m.
Hot Breakfast With Recap and Reflection
Share insights, ideas, and actions from the last two days of training.

8:30-9 a.m.
Technology Boot Camp
Does your job as city clerk include providing technology support? If so, you are not alone! Many city clerks are tasked with wearing the hat of tech support. In this session, we will walk through some of the common technical questions clerks have, review model policies and resources, and touch on your cybersecurity coverage through the League of Minnesota Cities Insurance Trust (LMCIT).

9-10 a.m.
City Clerk: A Leadership Opportunity
Your role as city clerk is an essential function in city government. Only one person occupies this position, and much is expected in this demanding and challenging role with regard to duties and statutory responsibility. Learning the hows and whys of your role is important, but it’s just as important to understand that you’re a leader in city hall and in your community. This session will reflect on, and highlight, the leadership expectations of your new role.

10-10:15 a.m.

10:30-11:45 a.m.
Annual Conference Closing Session: Effective Governance with Dave Durenberger and Guests
Minnesota has a long history of being a place where government works, but in today’s hyper-partisan environment collaboration, compromise, and consensus can be challenging to achieve. The rift that is forming in the state is not just partisan, it can also be geographic with politicians pitting Greater Minnesota and the metro area against one another. During the closing session, former U.S. Senator Dave Durenberger, former U.S. Congressperson Tim Penny, Citizens League Executive Director Pahoua Hoffman, and moderator Lori Sturdevant will look back to a time in Minnesota politics when both parties worked together more frequently and effectively. Panelists will provide perspective on what changes have caused leaders in Minnesota to advance an urban and rural divide and offer ideas about what city leaders can do to unify the state.

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