Get some answers to the most frequently asked questions about exhibiting at the LMC Annual Conference below!
At this year’s Annual Conference (June 24-26 in St. Paul), we’re inviting city leaders to join Team #MnCities for three days of learning and networking. The exhibit hall will be open from 3:30-6:30 p.m. on Wednesday, June 24. Program details are available on the the Annual Conference webpage.
SET-UP AND BOOTH QUESTIONS
What is the early-bird rate and deadline for reserving a booth?
You may reserve a booth by April 15 for a discounted rate of $1,080. After April 15, the booth rate is $1,140.
Where is my booth? What is my booth number? Is there an online map?
Go to www.lmc.org/veh and click on the name of your registered company, which will show you your booth number. OR if you know your booth number, you can click on that number on the map to verify your company information.
What time can exhibitors set up? When is the exhibit hall open to conference attendees?
Exhibit hall activities on Wednesday, June 24 include:
- Set-up: Wednesday 10 a.m.-1 p.m.
- Hall open to conference attendees: Wednesday 3:30-6:30 p.m.
- Teardown: Wednesday by 9 p.m.
We encourage exhibitors to participate in pre-conference sessions and events happening on Wednesday and also to join city officials during the Thursday morning general session. For more information about the conference program, please visit the Annual Conference webpage.
What does it cost for “ticketed events?”
Your exhibitor badge gets you into all events except those listed below. You may attend these events for an extra charge. Please visit the registration desk in the lobby to purchase a seat at the following:
- Luncheon & LMC Annual Meeting – Thursday, June 25, 12 p.m., $35 (availability limited; ask at lobby registration desk)
- Minnesota Cities Awards Show & Dinner – Thursday, June 25, 5 p.m., $35
Where do I get my registration packet?
At your booth! You’ll find your packet there by 10 a.m. on Wednesday, June 24.
What if I need to add/change exhibitor name badges?
Please email email@example.com by June 5 with any changes to exhibitor name badges. Badges can be changed or added on site and invoiced after the conference, if needed.
What are the rules?
All rules governing the conference are on page 4 of the exhibitor brochure (pdf). By signing your exhibitor application, you agree to abide by all of these rules.
What about giveaways and raffles?
Minnesota Gift Law dictates there can be no giveaways or raffles valued at more than $5. No raffles are permitted in the exhibit hall. This and other important rules for exhibitors can be found on page 4 of the exhibitor brochure (pdf).
What supplies come with the booth?
Booths are 8-feet wide by 8-feet deep. Each booth includes carpet, one skirted table, one chair, and a company name sign.
What if I need other furniture, decorations, or shipping services?
All of these requests are handled through Brede Exposition Services. Brede will be providing an exhibitor kit with order forms and instructions in March.
What if I need electricity at my booth?
Electricity is handled through the convention center. Please visit their site for electrical connections well in advance of the event. An electrical connection cannot be guaranteed to exhibitors who do not sign up with the convention center ahead of time.
What if I need an internet connection?
Wireless internet will be available in the exhibit hall for all exhibitors and attendees. Exhibitors may purchase dedicated internet service from Saint Paul RiverCentre.
When do we see a list of attendees?
We will send it via email the week prior to the conference.
Where can I get a hotel?
Exhibitor lodging is available at a few hotels in St. Paul.
What is the Twitter hashtag for the conference?
Use the hashtag #MnCities to tweet about your participation in the conference and to promote your booth to the many attendees who use Twitter.