2014 Clerks' Orientation Conference

The 2014 Clerks' Orientation Conference took place in June in St. Cloud. Handouts and related resources from the sessions are posted below.

HR Issues for City Clerks
In most cities the job of city clerk involves at least some overlap with human resources issues and there’s so much to know! Never fear, the League’s HR team is here to help. In this session, we will walk you through the HR issues that are most likely to come up in your world –things like leaves of absence, personnel policies, how to compute overtime and some basics of discipline and performance. We will even spend a little time making sure you know what kind of help you can get from the League with HR issues.

Open Meeting Law
What meetings must be open? When can you close a meeting? What requirements apply? During this session we’ll cover the nuts-and-bolts of the Open Meeting Law, including who must comply and the requirements for noticing a meeting. Learn about the seven exceptions to the Open Meeting Law and get answers to common questions about electronic communications, serial meetings, social gatherings and more.

To Share or Not to Share: Data Practices Issues for City Clerks
Data practices law is complex, and applying the law can be tricky! Join us to learn how to respond appropriately to requests for data, explore some of the data management issues raised by technology— including mobile devices—and find out who you can consult with for either informal advice or an advisory opinion on data practices matters.

What Clerks Can and Cannot Do: Legal Compliance for Cities
The Office of the State Auditor (OSA) oversees the more than $20 billion spent annually by local governments in Minnesota. Find out about cash transactions, debt, claims and disbursements, public bidding, conflicts of interest and other legal compliance issues that can trip-up cities. Learn about the OSA’s audit guide and checklists, and how to use these resources to make sure your city is in legal compliance with state laws.

How to Prevent and Detect Fraud: Implementing Internal Controls
You’ve seen news headlines about local government employees misusing or stealing public funds. But that will never happen in your city, right? Understand the various types of fraud and how to spot them, and learn what steps you can take to prevent fraud from happening in your city.

Insurance and Loss Control Basics
During this session, you’ll gain a basic understanding of the kinds of risks most cities face and what types of insurance coverage are available through the League’s insurance trust. LMCIT staff will share considerations for deciding what protection your city needs, suggestions for reducing claims and losses, and trends that will impact your city's rates in the next few years.

Intro to the League
Learn about the League’s IGR, Communications, and Research departments and how they can help you and your city.

Financial Fundamentals for City Clerks
This session explores the basics of municipal financial management, including budgeting and planning, ongoing fiscal activities, and financial statements and reporting. You’ll also learn about required communications with state agencies and strategies for keeping the City Council and citizens informed.