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2009 Clerks' Orientation Conference

Aug. 10-12, 2009—St. Paul

Presentations, handouts, and related resources from this conference are posted here.

Monday, Aug. 10

A Day in the Life of a City Clerk
Paul Hetland, Clerk-Treasurer, City of Freeport
A city clerk wears many hats. This session provides an overview of a typical day in the life of a clerk, highlighting the range of tasks and audiences clerks deal with. You will learn a bit about running elections and records retention, and working with the public and elected officials . . . all without going crazy!

Human Resources 101
Laura Kushner, Director, Human Resources, League of Minnesota Cities and Erin Rian, Manager, Human Resources, League of Minnesota Cities
Learn the basics about critical policies and best practices on recruitment, work hours, performance evaluation and disciplinary procedures. Get answers about managing employee performance and legally disciplining and terminating employees.

Election Laws and the Responsibilities of Clerks
Gary Poser, Director, Elections, Office of the Secretary of State’s Office and Aaron Hoffmann, Elections Division, Office of the Secretary of State
Understand basic election laws and the responsibility of clerks, including recent legislative changes that impact your city. This session is a broad overview intended to familiarize you with resources available to help with your election questions.

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Tuesday, Aug. 11

Financial Management 101
Dan Jordet, Finance Director, City of Brooklyn Center
This session explores aspects and activities required for financial management of a municipality. Topics include budgeting and planning, ongoing financial activities, financial statements and reporting, required communications with state agencies and strategies for keeping the City Council and citizens informed.

Fostering a Respectful Work Environment
Lisa Rund, Manager, Human Resources, League of Minnesota Cities
This session prepares you to begin creating, supporting and promoting a respectful workplace so your city can avoid practical and legal problems that can arise.

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Wednesday, Aug. 12

Clerks: What You Can and Cannot Do
Dave Kenney, Assistant Legal Counsel, Office of the State Auditor; Mark Kerr, Assistant Legal Counsel, Office of the State Auditor; and Nancy Bode, Assistant Legal Counsel, Office of the State Auditor
Learn about cash transactions, the relationship between the clerk and fire department, audit checklists, debt claims and disbursements. Understand conflicts of interest, types of fraud, how to spot fraud, and steps for preventing fraud.

Insurance Issues in Cities
Pete Tritz, Administrator, League of Minnesota Cities Insurance Trust; Tracie Chamberlin, Loss Control Manager, League of Minnesota Cities Insurance Trust; and Laura Honeck, Program Assistant, League of Minnesota Cities Insurance Trust
This session offers a discussion of insurance issues for Minnesota cities, including property, liability and workers' compensation.

Liquor Licensing 101
Mike Polla, Special Investigator, Alcohol and Gaming Enforcement Division, Minnesota Department of Public Safety
Learn the ins and outs of liquor licensing, including issuance, licenses your city is allowed to issue, records you must keep, and changes to a business that may result in license revocation.

Open Meeting Law
Susan Naughton, Staff Attorney, League of Minnesota Cities
Get a nuts-and-bolts overview of the Open Meeting Law, including requirements for noticing a meeting.

PERA-Payroll Reporting Made Easy
Mark Lindner, Information Officer, Public Employees Retirement Association (PERA)
Develop an understanding of the membership eligibility and reporting requirements for the Public Employees Retirement Association. Lean how to enroll new members, report contributions and employment changes, and update member information.